FASTPIX MEETING NOTES AGENT
Add AI meeting notes to your product.
Bot agent joins the call, records it, and delivers a structured summary, speaker attributed transcripts, recording, audio, and advance summary - straight to your app's webhook.
It is a building block you ship inside your own product, not another notetaker app your users log into. One call schedules capture; one webhook returns the whole meeting.
TRUSTED BY PRODUCT TEAMS SHIPPING VIDEO AT SCALE
WHAT YOU GET
One webhook returns the whole meeting.
Schedule the agent against a meeting. When the call ends, a single webhook delivers everything your product needs, the understanding and the raw files. So you never have to call back and assemble it yourself.
The understanding
A plain-English summary, action items with owners and timestamps, the key decisions, and a sentiment read on how the meeting went.
The raw assets
The recording playback URL, a signed audio file URL, and a signed URL to download the VTT transcript. Delivered to you, not pointers you have to go and fetch.
The context
A speaker-attributed transcript across 30+ languages, tied to the meeting and event IDs so it drops straight into your system of record.
Why it is hard to build
Rolling your own meeting recap means wiring 4-6 vendors, then keeping the wires alive.
A bot to join the call. A transcription vendor. An LLM for the summary. Storage. A player. A retention policy. Then the integration tax compounds, and a finished notetaker app is something your users log into, not something you can embed.
The bot dropped because Meet updated.
Bot SDKs break on every Google Workspace update. Recording cuts mid-meeting. The recap is half a conversation. Nobody trusts the summary anymore.
The summary said "the team discussed pricing." The CFO said something specific.
Generic LLM summary loses the specific numbers, names, dates. Action items get rolled into prose. Key decisions get buried. The recap is worse than scrolling the transcript.
Retention compliance ate the project.
Recordings need to expire on a schedule. Some by participant role. Some by jurisdiction. Audit log on access. DLP scrubbing on transcripts. Built from scratch, that's a quarter of work.
WHAT IT LOOKS LIKE IN YOUR PRODUCT
Calendar in. Payload out.
In your webhook.
Two pipes: the scheduler runs on every calendar event. Capture + summarize runs on every meeting. Both share the same In-Video AI infrastructure.
applied
& confirmed
start time
meeting
payload
to your endpoint
Under 90 seconds end-to-end on meetings up to 60 minutes. Recording playback is ready in seconds. No assembly required.
FIVE STEPS, CALENDAR TO WEBHOOK
Schedule. Join. Record. Summarize. Deliver.
01
Schedule
Calendar event triggers the bot to schedule. Per-meeting policy applied.
02
Join
Bot joins on time. Meet, Zoom, or microsoft Teams. No user action required.
03
Record
Full recording auto-archived to FastPix VOD. Playback ready when the meeting ends.
04
Summarize
In-Video AI summarizes the recording. Summary, action items, decisions, and sentiment extracted.
05
Deliver
Structured webhook payload fires to your endpoint. CRM, LMS, project tracker, parent dashboard - you decide.
WHAT MAKES IT POWERFUL
Built to need less babysitting and earn more trust.
Joins early, on its own
The agent auto-joins about two minutes before the start. No one has to accept an invite or admit a bot for capture to begin.
A recording you keep
The full call is auto-archived to FastPix VOD. Playback is ready the moment the meeting ends, on a URL you own.
Action items you can trust
Every action item and decision is tied to a timestamp in the transcript, so a reader can jump to the exact moment it was said.
Know how it went
A sentiment read on each call, a fast way to flag which meetings went well and which need a human to look closer.
Summaries worth reading
Organized by topic, with decisions and detailed notes kept in context. Readable by someone who missed the meeting, not just a shorter transcript.
On one video stack
Runs on the same FastPix VOD + In-Video AI as the rest of your video. One integration, one bill, notes next to everything else.
PLUGS INTO YOUR STACK
Plugs into your stack. Meet, Zoom, Microsoft teams. And your downstream system of record.
Meeting Notes Agent runs on the same FastPix VOD + In-Video AI infrastructure that powers the rest of your video product. One ingest. Three downstream products.
Google Meet integration
OAuth + calendar polling. Bot joins by meeting URL. Recording starts on entry; payload fires within 90 seconds of meeting end.
Zoom integration
Zoom Marketplace app. Bot joins via meeting URL or Zoom Phone bridge. Full archive + CARS payload on every call.
Micorsoft Teams integration
OAuth + calendar polling. Bot joins by meeting URL. Recording starts on entry; payload fires within 90 seconds of meeting end.
LMS webhooks
Native handoff to Moodle, Canvas, Cornerstone, PowerSchool. Class recap drops into the right course, every time.
CRM webhooks
Meeting Agent payload routed to Salesforce, HubSpot, Pipedrive via webhook. Action items become tasks automatically.
Project trackers
Action items routed to Linear, Asana, Jira. Decisions logged as comments on relevant issues. Owners pre-assigned.
FEATURED CUSTOMER
How MyClassBoard ships parent-shareable class recap from every Meet and Zoom session.
MyClassBoard is the EdTech platform serving K-12 schools across India. Teachers run classes on Meet and Zoom; parents want to know what was covered. Sam's team wired Meeting Notes Agent against the school calendar: the bot joins every scheduled class, records, runs structured summarization, and fires the payload into the MyClassBoard parent-dashboard service. Within minutes of class ending, parents have a summary, action items (homework, reading), and key decisions (test dates, schedule changes). Teachers stopped writing manual recap notes. The recap email open-rate became the highest-engagement surface in the product.
Read the MyClassBoard case studyDeeper landing pages
How Meeting Notes Agent shows up across FastPix.
Classroom lecture notes
The MyClassBoard pattern as a use-case page: Meet/Zoom in, structured payload out, LMS-ready.
Read the use caseSales call notes
Revenue intelligence pattern: Meeting Notes Agent on every customer call, CRM webhook on every action item.
Read the use caseGoogle Meet integration
OAuth + calendar polling + bot join. The shortest path from calendar event to webhook payload.
Read the integrationMEETING NOTES AGENT FAQ
Questions buyers ask before going to production
How is this different from Otter, Fireflies, or Fathom?
Those are finished apps your team logs into. Meeting Notes Agent is the same capability as an API you build into your own product: the bot joins, records, transcribes, and summarizes, and the structured payload lands in your webhook. It runs inside one FastPix video suite (record, deliver, store, and search), so meeting notes live next to the rest of your video, not in a separate tool.FERPA + COPPA for EdTech?
FastPix Meeting Notes Agent ships with retention windows, DLP scrubbing on transcripts (PII redaction), per-role retention policies, signed playback per participant, and audit log on access. Compatible with FERPA + COPPA when configured per-customer.Can the agent join meetings without a bot showing in the participant list?
For Meet and Zoom, the participant-as-bot pattern. A participant runs the extension; capture happens locally; payload uploads after. No bot in the participant list.What about retention and deletion?
Per-capture retention window in days. On expiry, recording + transcript + payload purged from FastPix storage. On manual delete request, purge within minutes.What does it cost?
Per-minute bundled. Includes bot + recording + In-Video AI + storage + Player + retention. Bundled discount when combined with FastPix VOD. Start free with $25 monthly credit.
Three ways to get unstuck
Whatever kind of help you need, there is a path.
Engineering support
Talk to a video engineer.
Stuck on the bot, a webhook signature, or the CARS payload shape? Reach the engineering team directly. Response within hours, not days.
Contact engineeringIntegration help
Docs, code samples, video tutorials.
Self-serve resources for the most common integrations. Quickstart guides, SDK examples, recorded walkthroughs, and detailed playback logs in your dashboard.
Browse the docsSolution architect
Plan the rollout with a human.
EdTech, sales-call recap, or a complex multi-tenant build. Book a session with a FastPix solution architect or join the Slack community to compare notes with other teams.
Join the Slack community